ProblemDocumentation
After the client meeting, the site inspection or the owners' meeting, the second job begins: deciphering your notes, writing the minutes, adding the to-dos and filing it all. Usually in the evening, often days later, and by then from memory. What's missing only comes to light when someone asks.
Every meeting, inspection and job needs a record: a file note, a site report, a set of minutes. Invoices, deadlines and later decisions rest on them. Yet each one starts from a blank page, written by the people you need with customers or on site.
So it gets put off. The notes sit in the van, on a phone or in someone's head, and by the time the minutes are done, details have gone. Whoever stands in during a holiday first has to ring around to find out where things are.
Today
With us
After a client meeting you dictate a few sentences or upload your notes. You get a file note in your template, with agreements, to-dos and deadlines, filed in the right client folder.
Read moreOn site you dictate the work done, materials and hours and take a few photos. That becomes the daywork or site report in your format, and the office has everything it needs for the invoice.
Read moreA meeting or phone call turns into a file note with the facts, what was agreed and the next steps. If you like, it comes with suggested wording for your time entry, with professional secrecy intact.
Read moreAt a flat handover you record defects with a photo and a few words, and the handover report is drafted for you. After the owners' meeting, draft minutes with resolutions and to-dos are waiting.
Read moreYou tell us how the work runs today. We'll tell you honestly whether AI is worth it for you, and where.
We sit down with the people who do the work and go through it step by step: where the information comes from, where time gets lost, which rules apply.
We build a first version with your templates and data and try it on real cases from this week. Your team decides whether it's any good.
We build the solution for you, or your team learns with us to run and improve it themselves.
Only if everyone taking part knows and agrees. Often you don't need a recording at all: a few notes or a short dictation after the meeting are enough for a good draft. We agree with you how you want to handle it.
Minutes and file notes often contain client data or matters covered by professional secrecy. So we choose providers and hosting with you where your data doesn't train anyone else's models, and we decide together where recordings and texts are stored and when they're deleted.
That's why it stays a draft until someone who was there has read it. The template lists decisions, to-dos and deadlines separately, so they're quick to check. Nothing is filed without your sign-off.
Not necessarily. Often an approved AI tool is enough, and after some training your team prepares minutes with it themselves. Where templates, filing and your software need to work together, we build an assistant for it.
In 30 minutes we'll look at which minutes and reports you write and which of them could arrive as a draft in future.